Privacy Policy
Last updated: 2026年1月16日
Welcome to AIDOC (AI Doc-Companion). We value your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our Microsoft Word Add-in and related services.
Product Description: AI Doc-Companion is a Microsoft Word Add-in that helps users insert AI-generated content into Word documents with professional formatting. This policy applies to the AI Doc-Companion Word Add-in and the AIDOC official website (https://www.pcfox.cn).
Information We Collect
Information You Provide Voluntarily
When you use AI Doc-Companion, we may collect the following information you provide voluntarily:
- Email address when registering an account (if user authentication is enabled)
- Document content or prompts you choose to send to AI services
- LLM API keys you configure (stored only on your local device)
Information Collected Automatically
When you visit our website or use the add-in, we may automatically collect:
- Device type and operating system information
- Browser type and version
- Access times and page view history
- IP address (for security and analytical purposes)
AI Doc-Companion Add-in Data Processing
Local-First Architecture: AI Doc-Companion employs a local-first architecture. Document format conversion (via Pandoc) is executed entirely on your local device; document content is not transmitted to our servers.
Locally Stored Data
The following data is stored only on your local device (browser LocalStorage):
- User configuration settings (rendering mode, style preferences, etc.)
- AI conversation history
- LLM API keys (stored encrypted)
This data is not uploaded to our servers, and you can delete it at any time by clearing your browser data.
Data Transmitted to Third-Party AI Services
When you use the AI chat feature, the prompts you enter and the document content you choose to send will be transmitted to the AI service provider you have selected. We support the following AI service providers:
- OpenAI (GPT-4, GPT-3.5, etc.)
- Google Gemini
- Alibaba Qwen
- SiliconFlow
- Zhipu AI
- Moonshot AI (Kimi)
Please note that these third-party services have their own privacy policies. We recommend that you review the respective providers' privacy policies to understand how they handle data. We do not store your AI conversation content on our servers.
How We Use Your Information
We use the collected information to:
- Provide, maintain, and improve our services
- Process your requests and provide customer support
- Send service-related notifications (such as security updates)
- Analyze usage patterns to improve user experience
- Detect and prevent fraud or abuse
Information Sharing
We do not sell your personal information. We may share your information in the following situations:
- AI Service Providers: As mentioned above, content you choose to send to AI will be transmitted to the corresponding provider
- Legal Requirements: When required by law or to protect our rights and safety
- With Your Consent: When we have your explicit permission
Data Security
We take appropriate technical and organizational security measures to protect your personal information, including:
- HTTPS encryption for all network communications
- Local encrypted storage of API keys
- Principle of least privilege (the add-in only requests necessary permissions)
Your Rights
You have the following rights regarding your data:
- Access: Request a copy of the personal information we hold about you
- Rectification: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information
- Data Portability: Request your data in a machine-readable format
- Local Data Clearing: You can delete all locally stored data at any time via the "Clear Cache" feature in the add-in settings
Cookies and Tracking Technologies
Our website may use cookies and similar technologies to collect information about your browsing activity. You can control cookies through your browser settings.
Children's Privacy
Our services are not directed at children under the age of 16. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.
Policy Updates
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We recommend that you review this Privacy Policy periodically.
Contact Us
If you have any questions about this Privacy Policy or our privacy practices, please contact us at:
- Email: aidoc@pcfox.cn
- Official Website: https://www.pcfox.cn